Activity

This file contains activity set-up and definition information from AC10.1 (Activity). Activities identify the actual tasks that make up an activity. Project and Activity Accounting stores data such as activity group, responsible company, date ranges, status, long description, levels and location. This information is used to collect and report on costs and revenues. You must set up an activity before you can create activity budgets and post transactions. An activity's level number configuration relates it to other activities in a hierarchy for consolidating, or rolling up, data on certain forms and reports. Transactions in Project and Activity Accounting are posted to activities. Journal entries destined for activity posting are entered in the General Ledger or a subledger with an entry in the Activity and Account Category fields on the transaction line.

REFERENCED BY

AC03.2	AC03.3	AC03.4	AC03.5	AC03.6	AC03.7
ACAC.1	ACSB.1	ACSR.1	AM18.2	AP125	AP126
AP131	AP170	AP178	AP190	AP193	AP20.1
AP20.2	AP20.3	AP20.4	AP20.5	AP20.7	AP21.1
AP23.1	AP237	AP25.1	AP25.2	AP26.1	AP27.1
AP30.2	AP30.4	AP520	AP95.3	API1.1	API2.1
BN150	BN66.1	CB10.1	CB15.1	CB15.2	CB150
CB180	CB191	CB20.1	CB30.1	CB45.1	CB46.1
CB500	CB543	CB544	CB55.1	CB554	CB80.1
CB82.1	EE11.1	EE135	EE20.3	EE35.1	EE35.2
EE520	GL146	GL165	GL170	GL197	GL199
GL40.1	GL40.2	GL40.3	GL40.7	GL40.8	GL44.1
GL45.1	GL50.4	GL70.1	GL70.2	GL70.3	GL70.5
GL70.6	GL75.1	GL90.3	GL93.2	RW50.1	HCHP.1
PR521	EX175	EX542	EX545	EXI2.1	EXI4.1
IFEB.1	IFGT.1	IFUC.1	LP130	LP140	MA41.1
MA41.2	MA41.4	MA41.7	MA43.1	MA43.2	MA43.3
MA43.4	MA43.6	MA43.7	MAI1.1	PA182	PO136
PO190	PO300	PO520	POCP.1	POI3.1	POIF.1
POIG.1	POII.1	POIJ.1	PR128	PR130	PR131
PR132	PR134	PR135	PR136	PR137	PR140
PR189	PR195	PR197	PR29.1	PR32.1	PR32.2
PR33.1	PR33.2	PR33.3	PR35.1	PR35.2	PR35.3
PR35.4	PR35.5	PR35.6	PR35.8	PR35.9	PR36.1
PR37.1	PR38.1	PR45.1	PR529	PR530	PR560
PR582	PR80.1	PR80.4	PR82.1	PR85.1	PR89.1
UK102	UK330	UK560	TA147	MX202	MX223

UPDATED BY

AC00.1	AC10.1	AC10.5	AC10.6	AC200	AC210
ACVW.1	AP211	GL299	HACV.1	MX123	MX500
HS36.1	SN02.1	SNAC.1

FIELD NAME	DESCRIPTION/VALID VALUES	UPDATED BY
ACV-ACTIVITY Element: Activity	Alpha 15 Activities are the processes or procedures that produce work. Cost objects (products, services, customers, and so on) are the reasons for performing the activity. Activities and cost object activities are used synonymously in Project Accounting. Direct costs are posted to activities, and indirect costs are allocated to activities based on activity drivers. Activities are grouped or organized by activity levels. There are two types of activities: posting allowed and summary only. Use posting level activities to budget and maintain all posted transactions. Summary activities or macro activities combine information and balances from lower level activities for reporting and inquiries.	AC10.1
ACV-DESCRIPTION Element: Activity Description	Alpha 30 (Lower Case) This is the activity description.	AC10.1
ACV-ACTIVITY-GRP Element: Activity Group	Alpha 15 This is the activity group for the activity.	AC10.1
ACV-CONTRACT Element: Contract	Alpha 15 If this Activity is a Contract type, and is idetified in BR0 as the 'Contract Activity', th name of the related Contrct will be updated to this field.
ACV-COMPANY Element: Company	Numeric 4 This field defines the responsible company number for the activity. The responsible company is defined in the General Ledger system. The responsible company determines the activity currency.	AC10.1
ACV-ACCT-UNIT Element: Accounting Unit	Alpha 15 This is an accounting unit for the activity. The accounting unit is a shorthand notation representing a location or variable level. The accounting unit must be defined in the General Ledger Names file as a posting accounting unit.	AC10.1
ACV-ACCOUNT Element: Account	Numeric 6 This field along with the accounting unit and subaccount make up the location (account) where amounts and other account information is stored.	AC10.1
ACV-SUB-ACCT Element: Subaccount	Numeric 4 This field contains the subaccount from your general ledger chart of accounts that was charged with the amount carried on this record.	AC10.1
ACV-ACCT-CATEGORY Element: Account Category	Alpha 5 This is an account category for the activity. Account categories are groupings of costs, revenues, or a combination of both used for reporting and inquiries for activities in Project Accounting. All transactions are posted to an account category within an activity. Using AC07.1 (Account Assignment), you can assign a specific General Ledger account or range of accounts (company, accounting unit, account, and subaccount) to the transactions posted to an account category .	AC10.1
ACV-CURRENCY-CODE Element: Currency Code	Alpha 5 This is the company currency code.	AC10.1
ACV-USR-STATUS Element: Status	Alpha 2 This is a user-defined code indicating the status of the activity. You can define various parameters relating to the status in AC02.1 (Status), including whether an activity allows posting, billing, revenue recognition, budgeting, capitalization, or purging. This field is required for activities assigned to Activity Management activity groups. It is not required for GL-only activities.	AC10.1
ACV-VAR-LEVELS Element: Variable Levels	Alpha 30 Levels define an addressing system that organizes activities into a reporting hierarchy. Level names are defined for an activity group and should be able to be used across all activities in an activity group. Levels facilitate rollup or consolidation of budgets, costs, and revenues from activities at lower levels to macro activities at a higher level within the hierarchy. Up to 15 characters can be used to name a single level. The number of characters used to name all levels can total 30.	AC10.1
ACV-VAR-LEVEL-DISP Variable Level Display	Alpha 34 This field shows the hierarchical numbering scheme that allows detail to be aggregated or "rolled-up" in summarized form. Five levels are available in the Activity Management system.	AC10.1
ACV-BEGIN-DATE Element: Begin Date	Numeric 8 (yyyymmdd) This is the beginning date for the activity. The activity date range must be within the date range for the activity group. If you leave this field blank, the activity group begin date defaults.	AC10.1
ACV-END-DATE Element: End Date	Numeric 8 (yyyymmdd) This is the ending date for the activity. The activity date range must be within the date range for the activity group. If you leave this field blank, the activity group begin date defaults.	AC10.1
ACV-ACTIVE-BUD Element: Active Budget	Numeric 3 This is the budget number for the activity group active budget. The active budget is the default budget used for inquiries and reporting and in calculating percentage of completion for AC65.1 (Account Category Percent of Completion).
ACV-LONG-DESC Element: Long Description	Alpha 60 (Lower Case) Occurs 4 Times This is the long description of the activity.	AC10.1
ACV-ESTIMATE Element: Estimate	Signed 18.2 This is a budget estimate for the activity. This estimate is informational only.	AC10.1
ACV-OBJ-ID Element: Activity Object ID	Numeric 12 This field defines the activity. The object ID is used with activity attributes. Attribute matrix files are keyed by object ID. The value in this field is unique and generated by the system.	AC10.1
ACV-PARENT-ACTV Element: Parent Actv	Alpha 15 The parent activity field contains the activity name of the member parent.	AC10.1
ACV-ACTIVITY-ND Activity Curr Nbr of Decimals	Numeric 1 This is the number of decimal positions defined for the activity currency.	AC10.1
ACV-HIGH-PST-DATE Element: Highest Posting Date	Numeric 8 (yyyymmdd) This is the latest posting date for transactions posted to the activity.
ACV-BALANCE-AMOUNT Element: Balance Amount	Signed 18.2 This is the amount balance for the life-to-date activity actuals amount.
ACV-BALANCE-UNIT Element: Units Balance	Signed 17.2 This is the unit balance for the activity actuals.
ACV-SHORT-DESC Element: Short Description	Derived This is the short description of the activity.
ACV-BILLABLE-FLAG Element: Billable Flag	Alpha 1 This field indicates whether the activity is billable. Use Yes (Y) for billable. Use No (N) for nonbillable. Y = Yes N = No H = Hold	AC10.1
ACV-SECURITY-CD Element: Security Cd	Numeric 4 This field contains the security code for the activity.	AC00.1 AC10.1
ACV-POST-OR-GLONLY Element: Post Or Glonly	Derived
ACV-OUTPUT-MEASURE Element: Intl Amt	Signed 18.2 This is the output measurement.	AC10.1
ACV-OUTPUT-DESC Element: Output Desc	Alpha 30 This is the output description.	AC10.1
ACV-SEGMENT-FLAG Element: Segment Flag	Alpha 1 Indicates whether user analysis values (SL segment) have been populated for the distribution line.	AC10.1
ACV-GRP-CURR-CODE1 Element: Grp Curr Code1	Derived
ACV-GRP-CURR-CODE2 Element: Grp Curr Code2	Derived
ACV-ACT-SEG-BLOCK Element: Act Seg Block	Derived
ACV-BILL-WBS-CODE Element: Bill Wbs Code	Alpha 3	AC10.1
ACV-LOCATION-NAME Element: Location Name	Alpha 15 A user-defined location name which represents where an asset is physically located. Locations are used to report asset information.	AC10.1
ACV-DIVISION Element: Division	Alpha 15 A user-defined division which is used for reporting assets.	AC10.1
ACV-POP-FLAG Element: Pop Flag	Alpha 1 Period of Performance flag. If records are added into the ACPRDPERF file for the related activity, the flag will be updated to Y. N = No Y = Yes	AC10.6
ACV-AWARD-FLAG Element: Award Flag	Alpha 1 Flag to indicate whether this activity is an award for the GM system or a posting level activity within an award. Y = Yes N = No	AC10.1
ACV-EFFORT-FLAG Element: Effort Flag	Alpha 1 Flag to indicate whether this activity is subject to effort reporting, and if it is, whether it prints in the sponsored or non-sponsored section of the report for effort reporting. Y = Yes N = No	AC10.1
ACV-SALARY-CAP-FL Element: Salary Cap Fl	Alpha 1 This flag indicates whether the salary cap applies to this grant/project. The actual salary cap amount is stored on the GMSALCAP record. Y = Yes N = No	AC10.1
ACV-FRNG-RATE Element: Curr Rate	Signed 14.7 The currency rate.	AC10.1
ACV-FRNG-ACCT-CAT Element: Frng Acct Cat	Alpha 5 A default post-to fringe account category that can be used by GM110 program to create commitments for fringe amounts. There is a parameter choice on the GM110 program that allows the user to default the rate, post-to account and account category information from the activity or employee.	AC10.1
ACV-FRNG-ACCOUNT Element: Frng Account	Numeric 6 A default post-to fringe account that can be used by the GM110 program to create commitments for fringe amounts. There is a parameter choice on the GM110 program that allows the user to default the fringe rate, post-to account and account category information from the activity or employee.	AC10.1
ACV-FRNG-SUB-ACCT Element: Frng Sub Acct	Numeric 4 A default post-to fringe sub account that can be used by the GM110 program to create commitments for fringe amounts. There is a parameter choice on the GM110 program that allows the user to default the fringe rate, post-to account and account category information from the activity or employee.	AC10.1
ACV-SALARY-CAP-AMT Element: Intl Amt	Signed 18.2 Salary cap amount for the activity. It is assummed to be in the activity currency.
ACV-STRUCTURE Element: Structure	Alpha 15 The name of the category structure. This represents the category structure assigned to the activity.	AC10.1
ACV-BILL-REV-FLAG Element: Bill Rev Flag	Alpha 1 Y = Yes N = No	AC10.1
ACV-BACKOUT-STATUS Element: Backout Status	Alpha 1 Y = Yes N = No	AC10.1 AC10.5
ACV-PAR-ACT-STRCT Element: Parent Actv	Alpha 15 Occurs 4 Times This field will contain the parent of the Activity at each variable level in the Activity Groups hierarchy.	AC10.1
ACV-POSTING-FLAG Element: Posting Flag	Alpha 1 P = Posting S = Summary C = Contract	AC10.1
ACV-LEVEL-DEPTH Element: Level Depth	Numeric 1 The number of variable levels pertaining to this record.	AC10.1
ACV-LEVEL-DETAIL Element: Level Detail	Numeric 15 Occurs 5 Times	AC10.1
ACV-BUDGET-EDIT Element: Budget Edit	Alpha 1 1 = No Edit 2 = Period Edit 3 = Annual Edit 4 = Total Edit	AC10.1
ACV-BUDGET-LEVEL Element: Budget Level	Alpha 1 1 = Activity-Acct Cat 3 = Activity 4 = Activity-Summary Account Cat 5 = Contract Funding	AC10.1
ACV-BUD-TOLERANCE Element: Bud Tolerance	Signed 5.2	AC10.1
ACV-SCHEDULE Element: Schedule	Alpha 9 Stores the applicable salary cap schedule when the grant activity is subject to a salary cap. Only one schedule can exist per grant activity (the grant structure requires one activity per funding source and salary caps are driven by funding sources). Valid only if ACV-SALARY-CAP-FL is set to Y.	AC10.1
ACV-CURRENT-CAP Element: Flag	Alpha 1 Determines which salary cap amount is used to determine salary cap overage on labor distribution templates and reports. Y indicates that the most current active salary cap amount in the schedule is used. N or blank (the default) indicates that the salary cap amount in effect in the schedule on the activity start date is used. Y = Yes N = No	AC10.1
ACV-CAP-ACTIVITY Element: Activity	Alpha 15 Identifies the activity to charge with the salary cap overage on the labor distribution template. When a salary cap overage occurs, a new template line is created with the GL account and activity (if any) to which the overage should be charged. If this field is blank, salary cap overages are not charged to any activity or account categories.	AC10.1
ACV-CAP-ACCT-CAT Element: Acct Category	Alpha 5 Valid only if an activity is selected. Identifies the account category to charge with the salary cap overage on the labor distribution template. When a salary cap overage occurs, a new template line is created with the GL account and activity/account category (if any) to which the overage should be charged. If the account category field is blank and the activity field is populated, the overage is charged to the account category on the labor distribution template line from which the overage is initiated. If the activity field is not populated, the account category field cannot be populated. Overage is not charged to AC.	AC10.1
ACV-CAP-COMPANY Element: Company	Numeric 4 Identifies the GL company to charge with the salary cap overage on the labor distribution template. When a salary cap overage occurs, a new template line is created with the GL account and activity (if any) to which the overage should be charged. If the company field is blank, the overage is charged to the GL company on the labor distribution template line from which the overage is initiated.	AC10.1
ACV-CAP-ACCT-UNIT Element: Acct Unit	Alpha 15 Identifies the accounting unit to charge with the salary cap overage on the labor distribution template. When a salary cap overage occurs, a new template line is created with the GL account and activity (if any) to which the overage should be charged. If the Accounting Unit field is blank, overage is charged to the accounting unit on the labor distribution template line from which the overage is initiated.	AC10.1
ACV-CAP-ACCOUNT Element: Account	Numeric 6 Identifies the account to charge with the salary cap overage on the labor distribution template. When a salary cap overage occurs, a new template line is created with the GL account and activity (if any) to which the overage should be charged. If the Account field is blank, overage is charged to the account on the labor distribution template line from whcih the overage is initiated.	AC10.1
ACV-CAP-SUB-ACCT Element: Sub Acct	Numeric 4 Identified the subaccount to cahrge with the salary cap overage on the labor distribution template. When a salary cap overage occurs, a new template line is created with the GL account and activity (if any) to which the overage should be charged. If the Subaccount field is blank, the overage is charged to the subaccount (if any) on the labor distribution template line from which the overage is initiated.	AC10.1
ACV-CAP-SEG-FLAG Element: Segment Flag	Alpha 1 Identifies the user analysis (if any) to charge with the salary cap overage on the labor distribution template. When a salary cap overage occurs, a new template line is created with GL account, activity (if any) and user analysis (if any) to which the overage should be charged. If this field is blank, overage is charged to the user analysis (if any) on the labor distribution template line from which the overage is initiated.	AC10.1
ACV-DATE-CREATED Element: Date	Numeric 8 (yyyymmdd) This field displays the system date when this was created.	AC10.1

ACACTIVITY FILE INDEX

ACACTIVITY FILE RELATIONS

ONE TO ONE RELATIONS

ACACTIVITY FILE RELATIONS

ONE TO MANY RELATIONS

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