Hold Code
The Hold Code file contains all hold code records. A hold code is used to prevent an invoice from being paid. A hold code is defined as an invoice hold code, a vendor hold code, or both. When an invoice has a hold code assigned, the invoice will not be scheduled for payment. When a vendor is placed on hold, all invoices for the vendor will not be scheduled for payment. Both vendor and invoice hold codes are defined as temporary or permanent. Temporary hold codes prevent invoices from being scheduled for payment for one payment cycle, and are removed at the end of the payment cycle by AP170 (Payment Closing). Permanent hold codes remain assigned until the codes are removed from the vendor or invoice record. Five hold codes are automatically created when a vendor group is defined: Manual Payment, Credit Balance, Prepayment, Return on Investment, and Maximum Payment hold codes. For more information, see help text for the Vendor Group file.
REFERENCED BY
| FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||||||||||||||||||||||||||||
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| HLD-VENDOR-GROUP Element: Vendor Group | Alpha 4 The vendor group. Must be a valid record in the Vendor Group file. |
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| HLD-HLD-CODE Element: Hld Code Ap | Alpha 4 A user-defined code used to temporarily or permanently prevent invoices from being scheduled for payment. Hold codes can be assigned to vendors and invoices. |
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| HLD-DESCRIPTION Element: Description | Alpha 30 (Lower Case) The hold code description. |
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| HLD-HOLD-VEN-FLAG Vendor Hold Indicator | Alpha 1 Indicates the type of vendor hold code. Valid values are: P = Permanent. The hold remains effective until the hold code is removed from the vendor record. T = Temporary. The hold remains effective for one cash payment cycle. AP170 (Payment Closing) removes the hold code from the vendor record. Blank = Not a vendor hold code. |
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| HLD-HOLD-INV-FLAG Invoice Hold Indicator | Alpha 1 Indicates the type of invoice hold code. Valid values are: P = Permanent. The hold remains effective until the hold code is removed from the invoice record. T = Temporary. The hold remains effective for one cash payment cycle. AP170 (Payment Closing) removes the hold code from the invoice record. Blank = Not an invoice hold code. |
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| HLD-ACTIVITY-FLAG Element: Used | Alpha 1 Indicates whether the hold code has been used. |
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| NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||
|---|---|---|---|---|---|---|---|---|---|
| HLDSET1 |
VENDOR-GROUP HLD-CODE |
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| RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | |||
|---|---|---|---|---|---|
| Apvengroup | APVENGROUP |
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