This file contains the grant eligible activities (expenditures). The file
stores the eligible activities (tasks) or eligible uses of funds for the
grant. If a posting activity record exists with an eligible = "Y" for the
contract/grant combination, it is eligible for expenditure allocation for the
grant by GM120 (Grant Expenditure Allocation). Only valid for "G" (Grant)
type funding sources.
Use GM20.2 (Grant Eligible Activities) to maintain eligible activities
(expenditures) by Grant Fund Source. GMFNDACT records are created (added)
automatically via GM20.1 (Multi-funded Contract) when the grant is added as a
funding source. Addition of the grant funding source will add all the valid
posting level activities for the Multi-funded contract. Valid activities
include all posting level activity for the Multi-funded contract are flagged
on AC10 (Activity) as billable = Y (billable) or H (hold). Records are added
with a default as eligible "Y". Ineligible is the exception. The user can
use the change function via GM20.2 to override ineligible activities
(exception activities). If new posting level activities are added via AC10
(Activity), after the Multi-funded Contract already exists, AC10 will
automatically add the posting activity to GM20.2.
Note: Billable "H" will have no impact on GM120 (Expenditure Allocation) and
GM121 (Request for reimbursement). The assumption is that all of the posting
activities under a "F" Multi-funded Contract will be flagged as billable "Y".
The expenditures will be either funded by a grant (billed externally) or
funded by a non-grant fund (funded internally).
Activities stored in this file with Eligible = "Y" (yes) are considered
eligible activities for Grant expenditure allocation /invoicing. Activities
flagged as Eligible = "N" are not eligible for Grant reimbursement and
therefore expenditures will not be allocated from the grant.
UPDATED BY
| FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||
|---|---|---|---|---|
| GFC-CONTRACT Element: Contract | Alpha 15 The contract number or identifier for the grant project. The GMFNDACT file contains the eligible posting activities for the grant contracts defined as "F" Revenue Method contracts created via GM20 (Multi-Funded Contract). |
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| GFC-GRANT Element: Grant | Alpha 30 Grant or non-grant fund code or identifier. Must be a valid grant defined via GM15 (Grant). Grants are funds disbursed by one party (grantor) often a government department or agency to a recipient (grantee). Most grants are made to fund a specific project and require some level of compliance and reporting; and some sort of definition of eligible expenditures reimbursed by the grant. |
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| GFC-ACTIVITY Element: Activity | Alpha 15 Posting level activities for the contract. The GMFNDACT file contains records for all of the posting level activities under the contract activity. Activities flagged as eligible "Y" are eligible for grant reimbursement. Activities flagged as eligible "N" will not be allocated or reimbursed by the grant. GMFNDACT records only exist for "G" Grant Type funds. |
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| GFC-ELIGIBLE Element: Elig Flag | Alpha 1 Eligible activity flag. Valid values include "Y" (Yes) eligible expenditure for grant reimbursement, "N" (No) not an eligible expenditure for grant reimbursement. GM20 (Multi-Funded Contracts) and AC10 (Activity) automatically update this file. Posting activities for the contract flagged as Billable "Y" and "H" will be added as Eligible "Y". The user can override eligible activities to ineligible by changing the eligible flag on GM20.2 (Grant Eligible Activities). Y = Eligible N = Ineligible |
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| GFC-FUND-AMOUNT Element: Intl Amt | Signed 18.2 |
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| GFC-FUND-PERCENT Element: Percent | Signed 7.3 |
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| NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| GFCSET1 |
CONTRACT GRANT ACTIVITY |
|
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| GFCSET2 |
ELIGIBLE ACTIVITY CONTRACT GRANT |
|
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| GFCSET3 |
CONTRACT ACTIVITY GRANT |
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| RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | ||||||
|---|---|---|---|---|---|---|---|---|
| Acactivity | ACACTIVITY |
Required
| ||||||
| Accntract | ACCNTRACT |
Required
| ||||||
| Gmcntrfnd | GMCNTRFND |
Required
| ||||||
| Gmgrant | GMGRANT |
Required
|
| RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Gmfndactx | GMFNDACTX |
|
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