Pay Code
The Pay Code file contains the user-defined pay codes. Pay codes define how different types of pay are to be calculated, taxed, and where they are to be expensed in the general ledger. The primary program that updates this file is PR20.4 (Pay Code). Pay is processed by assigning pay codes to time records. The process level and job code fields are keys to the file so that multiple Pay Code Parameters file records can exist for the same user-defined pay code. This allows use of the same pay code with different rates or general ledger distributions. Upon time record entry, the system looks for a pay code with all keys first, then disregards the process level, then the job code, then both process level and job code. The end result is that you can enter the same pay code multiple times with the system finding the appropriate Pay Code Parameters file record with the correct rate or general ledger distribution.
REFERENCED BY
FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||||||
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PCD-COMPANY Element: Company Hr | Numeric 4 |
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PCD-PROCESS-LEVEL Element: Process Lev Hr | Alpha 5 Contains the process level. You define the same pay code for different process levels or limit the use of the pay code to a specific process level. |
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PCD-JOB-CODE Element: Job Code | Alpha 9 Contains the job code. You can define the same pay code for different job codes, or limit the use of the pay code to a specific process level. |
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PCD-PAY-CODE Element: Pay Code | Alpha 4 Contains the user-defined pay code. |
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PCD-DESCRIPTION Element: Description | Alpha 30 (Lower Case) Contains the pay code description. |
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PCD-NORM-RATE Element: Norm Rate | Signed 13.4 Contains the rate for the pay code. The calculation type defined for the pay code determines the way the system uses this field. |
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PCD-SHIFT1 Element: Shift1 | Signed 13.4 Contains the premium rate for shift 1. |
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PCD-SHIFT2 Element: Shift2 | Signed 13.4 Contains the premium rate for shift 2. |
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PCD-SHIFT3 Element: Shift3 | Signed 13.4 Contains the premium rate for shift 3. |
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PCD-SHIFT4 Element: Shift4 | Signed 13.4 Contains the premium rate for shift 4. |
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PCD-CALC-TYPE Element: Calc Type | Alpha 1 Contains the calculation type for the pay code. For a detailed description of how this field is used, see the Payroll Procedures Manual. D = Rate Shift Differential F = Non-cash Income H = Hours Only P = Normal with percent rate Q = Percentage With Rate Shft Diff R = Normal Rate X = Custom Calculation S = Percent Shift Differential B = Percentage With Percent Shft D A = Additional Flat Rate C = Percentage of Current Earnings 1 = Rate X Unit |
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PCD-PAY-SUM-GRP Element: Pay Sum Grp | Alpha 3 Contains the pay summary group. The value in this field must be valid in the Pay Summary Groups file. The system creates all payroll hours and wage amount history by pay summary group, not by pay code. |
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PCD-WE-DIST-CO Element: Company | Numeric 4 Contains the distribution company to which the wage expense is posted. |
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PCD-WE-ACCT-UNIT Element: Acct Unit | Alpha 15 Contains the accounting unit to which wage expense is posted. |
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PCD-WE-ACCOUNT Element: Account | Numeric 6 Contains the account to which wage expense is posted. |
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PCD-WE-SUB-ACCT Element: Sub Acct | Numeric 4 Contains the subaccount to which wage expense is posted. |
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PCD-CR-DIST-CO Element: Company | Numeric 4 Contains the distribution company for calculation type F (Non-Cash Income) pay codes. |
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PCD-CR-ACCT-UNIT Element: Acct Unit | Alpha 15 Contains the credit accounting unit for calculation type F (Non-Cash Income) pay codes. |
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PCD-CR-ACCOUNT Element: Account | Numeric 6 Contains the credit account for calculation type F (Non-Cash Income) pay codes. |
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PCD-CR-SUB-ACCT Element: Sub Acct | Numeric 4 Contains the credit subaccount for calculation type F (Non-cash Income) pay codes. |
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PCD-EXCLUDE-FLAG Exclude From Disposable Income | Alpha 1 Contains the value that indicates if the pay should be included in the calculation of disposable income. The system uses disposable income only with calculation type N (Percent of Disposable Income) garnishment deductions. Y = Yes N = No |
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PCD-OT-PREM-RATE Element: Ot Prem Rate | Signed 13.4 Contains the rate used to calculate the overtime premium portion of pay. The system includes the resulting amount in the gross pay for the payment and stores it in a separate field for workers' compensation purposes. |
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PCD-OT-ACCOUNT Element: Account | Numeric 6 Contains the account to which the premium expense is posted. |
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PCD-OT-SUB-ACCT Element: Sub Acct | Numeric 4 Contains the subaccount to which the premium expense is posted. |
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PCD-SH-ACCOUNT Element: Account | Numeric 6 Contains the account to which the shift expense is posted. |
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PCD-SH-SUB-ACCT Element: Sub Acct | Numeric 4 Contains the subaccount to which the shift expense is posted. |
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PCD-SEQ-NBR Element: Seq Nbr | Numeric 4 An automatically assigned sequence number. |
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PCD-USED-FLAG Element: Used Flag | Alpha 1 Indicates if the record has been accessed by some source after creation. |
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PCD-BN-USED-FLAG Element: Bn Used Flag | Alpha 1 Contains the value that indicates if the pay code is used by the Benefits system. Y = Yes N = No |
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PCD-ACTIVITY Element: Activity | Alpha 15 Activities are the processes or procedures that produce work. Cost objects (products, services, customers, and so on) are the reasons for performing the activity. |
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PCD-ACCT-CATEGORY Element: Acct Category | Alpha 5 Account categories are groupings of costs, revenues, or a combination of both used for reporting and inquiries for activities in the Activity Management system. All transactions are posted to an account category within an activity. You can assign a specific General Ledger account or range of accounts (company, accounting unit, account, and subaccount) that make up the transactions posted to an account category using AC07.1 (Account Assignment). Period-to-date, year-to-date, and life-to-date balances are maintained by account category for activities. Account categories must be assigned to activities before you do any budgeting or transaction processing. Valid account category types are: cost revenue accrual pass thru |
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PCD-SHIFT-CODE Element: Shift Code | Alpha 4 Contains the shift table that applies to this pay code. |
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PCD-CURRENCY-CODE Element: Currency Code | Alpha 5 This field contains the company base currency code established in Company (GL10.1 ). |
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PCD-CURR-ND Element: Acct Nd | Numeric 1 The number of decimals assigned to a particular account as determined by the account currency. |
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PCD-ATTEND-CODE Element: Attend Code | Alpha 2 A user-defined alphanumeric code that represents a reason for an employee's absence or hours worked. Examples of attendance codes are, sick, vacation, overtime, on the job injury, snow day, tardy, left early, and so on. Validated in the Attendance Code file. |
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PCD-PAY-CLASS Element: Pay Class | Alpha 3 |
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PCD-ACTIVE-FLAG Element: Active Flag | Alpha 1 The Active flag of the credit card type. " " = Active I = Inactive A = Active |
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PCD-ALLOW-HOURS Element: Allow Hours | Numeric 1 0 = No 1 = Yes |
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PCD-NON-EARNINGS Element: Non Earnings | Numeric 1 0 = No - wages 1 = Yes - other remuneration |
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PCD-UNIT-MEASURE Element: Unit Measure | Alpha 12 |
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PCD-SERVICE-CODE Element: Ta Service Cd | Alpha 10 |
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PCD-CREATE-DATE Element: Date Stamp | Numeric 8 (yyyymmdd) |
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PCD-CREATE-TIME Element: Time Stamp | Numeric 6 (hhmmss) |
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PCD-CREATE-USER-ID Element: User Id | Alpha 10 (Lower Case) |
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PCD-DATE-STAMP Element: Date Stamp | Numeric 8 (yyyymmdd) |
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PCD-TIME-STAMP Element: Time Stamp | Numeric 6 (hhmmss) |
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PCD-USER-ID Element: User Id | Alpha 10 (Lower Case) |
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PCD-OVR-DED-EXP Element: Ovr Ded Exp | Alpha 1 Add field for PR197 processing of company paid deduction expenses. 1 = No 2 = Yes |
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PCD-POST-HOURS Element: Post Hours | Alpha 1 Add field for PR197 processing of company paid deduction expenses. 1 = No 2 = Yes |
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PCD-PCD-SEQ-NBR Element: Pcd Seq Nbr | Numeric 8 |
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PCD-OVRD-JOIN-LEAV Element: Join Leave Flg | Alpha 1 1 = No 2 = Yes |
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PCD-ROUND-METH-DOL Element: Cw Method | Numeric 1 0 = None 1 = Normal 2 = High 3 = Low |
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PCD-ROUND-TO-DOL Element: Cw Round To | Signed 18.6 |
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PCD-STD-HRS-FLG Element: Std Hrs Flg | Numeric 1 0 = No 1 = Yes |
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PCD-BASE-PAY-FLG Element: Base Pay Flg | Alpha 1 B = Base S = Stipend |
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RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | ||||||||||||||||||||||||
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Acct Category | ACACCTCAT |
Required
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Activity | ACACTIVITY |
Required
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Attend Code | ATTENDCODE |
Required
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Company | PRSYSTEM |
Required
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Credit Account | GLMASTER |
Required
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Job Code | JOBCODE |
Required
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Pay Sum Grp | PAYSUMGRP |
Required
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Pik Pay Class | PSGRELATE |
Not Required
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Process Level | PRSYSTEM |
Required
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Service Code | TASERVCODE |
Required
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Tip Pay Class | PSGRELATE |
Not Required
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We Account | GLMASTER |
Required
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RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | ||||||||||||||||||
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Pay Classes | PSGRELATE |
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Protaccts | PROTACCTS |
Delete Cascades
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Time Records | TIMERECORD |
Delete Restricted
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Time Records2 | TIMERECORD |
Delete Restricted
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