Position Rules
The Position Rule file contains the position rules which have been defined for a company. Position rules are established for each company and can be changed at the process level or department level.
REFERENCED BY
PA06.1 | PA111 | HR00.1 | HR01.1 | LP130 | PA182 |
LP198 |
FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||
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PPR-COMPANY Element: Company | Numeric 4 Contains the company number. |
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PPR-PROCESS-LEVEL Element: Process Level | Alpha 5 Contains the process level. |
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PPR-DEPARTMENT Element: Department | Alpha 5 Contains the department. |
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PPR-EFFECT-DATE Element: Effective Date | Numeric 8 (yyyymmdd) Contains the effective date for the position rules. |
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PPR-POS-USE Element: Use Posiiton Codes | Numeric 1 Contains the value that indicates whether position codes are used. 1 = Yes 2 = No 3 = Yes;blank allowed for req |
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PPR-EMP-POS-REL Employee Position Relationship | Alpha 1 Contains the value that indicates the relationship between an employee and a position code. Y = Yes N = No |
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PPR-AUTO-CNT Element: Automatic Counting | Alpha 1 Contains the value that indicates whether automatic counting is used. Y = Yes N = No |
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PPR-CNT-UPD-REQ Count Update Required | Numeric 2 Contains the code that indicates whether an update is required to make assigned resource counts current. 01 = No Update Req;AutoCnt not used 02 = No Update Req;Counts Current 03 = Update Req;AutoCnt Chged to N 04 = Update Req;AutoCnt Chged to Y 05 = Update Req;Rule added 06 = Update Req;Rule deleted 07 = Update Required;Cnt Cat Chged 08 = Update Reqd;Mult Pos cnt chged |
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PPR-CNT-UPD-REASON Element: Count Update Reason | Alpha 15 (Lower Case) Contains the reason that an update is required to make assigned resource counts current. |
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PPR-CNT-CAT Element: Count Category | Numeric 1 Contains a value that indicates which count category is used for counting head count and FTE in assigned resources. 1 = Position 2 = Process Level;Job 3 = Process Level;Dept;Job |
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PPR-CNT-MULT-HDCNT Multiple Position Head Count | Numeric 1 Contains the value that indicates how the assigned resource head count should be calculated for an employee holding multiple positions. 1 = Primary Position Only 2 = All Positions |
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PPR-CNT-MULT-FTE Multiple Position FTE | Numeric 1 Contains the value that indicates how the assigned resource full time equivalent factor should be calculated for an employee holding multiple positions. 1 = Primary Position Only 2 = All Positions |
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PPR-EDIT-EMP Edit Employees Against Budget | Alpha 1 Contains a Yes or No value that indicates whether count edits should be performed against budget when employee changes are made. Y = Yes N = No |
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PPR-EDIT-REQ Edit Requisitions Against Bdgt | Alpha 1 Contains a Yes or No value that indicates whether count edits against budget should be performed when requisition data changes are made. Y = Yes N = No |
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PPR-EDIT-RESTRICT Element: Restrict to Budget | Numeric 1 Contains a Yes or No value that indicates whether head count and FTE are restricted to the amount budgeted for the count category. The system calculates variance from budget when you make changes such as opening a requisition, hiring a new employee, or transferring an employee to a new position. This rule indicates whether you are allowed to make changes that cause you to exceed your budget. Restrict to budget edits are not performed when you move an employee out of a position. For example, you are not required to equal budget when you terminate an employee. 1 = Must equal budget 2 = Can not exceed budget 3 = Can exceed budget 4 = Can't exceed ;allow other chgs |
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PPR-USE-AUTH Element: Use Authorized Count | Alpha 1 Contains a Yes or No value that indicates whether authorized counts should be used for calculating head count and FTE variance. Authorized counts are budgeted counts that have been adjusted during the fiscal period. With authorized counts you can change your original budget without overwriting the original budget figures. You select authorized counts when you want to maintain a history of the original budget counts that were approved. If you select No, original budget counts will be used to calculate variance. You can change budgeted counts throughout the fiscal year, but the original budgeted counts are overwritten by the new counts. Y = Yes N = No |
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PPR-EDIT-HDCNT Edit Head Count Against Budget | Alpha 1 Contains a Yes or No value that indicates whether head count should be edited against budget. Y = Yes N = No |
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PPR-EDIT-FTE Edit FTE Against Budget | Alpha 1 Contains the Yes or No value that indicates whether FTE should be edited against budget. Y = Yes N = No |
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PPR-CNT-EMP Element: Active Employees | Alpha 1 Contains a Yes or No value that indicates whether active employees should be included when calculating the total head count and FTE in PA11 (Assigned Resources). The total head count and FTE is compared to budget when performing edits. You assign a count value of active, not active, or excluded to each employee status code in PA03 (Employee Status Codes). Y = Yes N = No |
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PPR-CNT-INACT-EMP Element: Not Active Employees | Alpha 1 Contains a Yes or No value that indicates whether employees who are not active should be included when calculating the total head count and FTE in PA11 (Assigned Resources). You assign a count value of active, not active, or excluded to each employee status code in HR03.1 (Employee Status Codes). Y = Yes N = No |
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PPR-CNT-REQ Element: Active Requisitions | Alpha 1 Contains a Yes or No value that indicates whether counts for active requisitions should be included when calculating total head count and FTE in PA11 (Assigned Resources). You assign a user-defined requisition status in PA42 (Job Requisition) that indicates whether the requisition is active or inactive. Y = Yes N = No |
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PPR-MAX-HDCNT-CAT Maximum Head Count by Category | Numeric 5 Contains the maximum head count allowed by category. Head counts entered on requisition and budget records are edited against this value. |
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PPR-MIN-FTE-CAT Minimum FTE by Category | Signed 11.6 Contains the minimum allowable FTE per count category. The FTEs entered on requisition and budget records are edited against this amount. Zero displays as blank. |
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PPR-MAX-FTE-CAT Maximum FTE by Category | Signed 11.6 Contains the maximum allowable FTE per count category. The FTEs entered on requisition and budget records are edited against this amount. If you selected Yes in the Auto Count field, you must enter a value here. The maximum FTE by category must be greater than or equal to the minimum FTE by category. Zero displays as blank. |
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PPR-MIN-FTE Minimum FTE per Position | Signed 11.6 Contains the minimum allowable FTE for each requisition and for each position assigned to an employee. Zero is a valid value. It displays as blank. |
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PPR-MAX-FTE Maximum FTE per Position | Signed 11.6 Contains the maximum allowable FTE for each position assigned to an employee. The maximum FTE per employee per position must be greater than or equal to the minimum FTE. Zero displays as blank. |
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PPR-MIN-FTE-ALL Minimum FTE All Positions | Signed 11.6 Contains the minimum allowable FTE allowable for an employee, considering all positions assigned to an employee. The minimum FTE for all positions must be greater than or equal to the minimum FTE per position. Zero is a valid value. It displays as blank. |
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PPR-MAX-FTE-ALL Maximum FTE All Positions | Signed 11.6 Contains the maximum allowable FTE for an employee, considering all positions assigned to an employee. The maximum FTE for all positions must be greater than or equal to the maximum FTE per position. Zero displays as blank. |
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PPR-APPROVED-DATE Budget Approved Through Date | Numeric 8 (yyyymmdd) Contains the date that indicates how far into the future budgets have been approved. If automatic counting is used, a date is required. Current budgets are defined and updated in PA70 (Position Budget) and PA71 (Job Budget). Future budgets are defined and updated in PA72 (Position Budget Plan) and PA73 (Job Budget Plan). The approved through date lets you differentiate between your current budget and a future budget that is defined as part of your budget planning process. |
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PPR-DATE-STAMP Element: Date Stamp | Numeric 8 (yyyymmdd) Contains the date (month, day, and year) that changes were made to the record. |
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PPR-TIME-STAMP Element: Time Stamp | Numeric 6 (hhmmss) Contains the time (hour, minute, and second) changes were made to the record. |
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PPR-USER-ID Element: User ID | Alpha 10 (Lower Case) Contains the user ID of a person who has made changes to the record. |
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PPR-PR-PAY-RATE Element: Pr Pay Rate | Numeric 1 Indicates the manner in which the pay rate defaults from positions. 1 = Ignore Positions 2 = Primary Position 3 = All Positions |
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PPR-PR-EXP-ACTIVTY Element: Pr Exp Activty | Numeric 1 Determines whether general ledger expenses and activities to default from positions. 1 = Ignore Positions 2 = Primary Position 3 = All Positions |
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PPR-PR-PL-DEPT Element: Pr Pl Dept | Numeric 1 Indicates whether time record entry to defaults from positions. 1 = Ignore Positions 2 = Primary Position 3 = All Positions |
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PPR-PR-JOB-SHIFT Element: Pr Job Shift | Numeric 1 Indicates whether the job code and shift default from positions. 1 = Ignore Positions 2 = Primary Positions 3 = All Positions |
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PPR-PR-SCHEDULE Element: Pr Schedule | Numeric 1 Indicates whether the schedule, pay grade, and step default from positions. 1 = Ignore Positions 2 = Primary Position 3 = All Positions |
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PPR-PR-LOCATION Element: Pr Location | Numeric 1 1 = Ignore Postions 2 = Primary Position 3 = All Positions |
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NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||||||||||||||||||||||||||||||||
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PPRSET1 |
COMPANY PROCESS-LEVEL DEPARTMENT EFFECT-DATE |
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PPRSET2 |
COMPANY PROCESS-LEVEL DEPARTMENT EFFECT-DATE* |
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PPRSET3 |
COMPANY EFFECT-DATE* PROCESS-LEVEL DEPARTMENT |
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RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | |||||||||||||||
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Company | PRSYSTEM |
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Department | DEPTCODE |
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Process Level | PRSYSTEM |
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