Employee Advance
The Employee Advance file contains employee advance records created in the Lawson Employee Expense system.
REFERENCED BY
AP30.4 | AP300 | AP305 | AP55.1 | EE135 | EE20.1 |
EE35.1 | EE35.2 | EE520 |
FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||||||
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EEA-COMPANY Element: Company | Numeric 4 The company number. Must be a valid record in the Accounts Payable Company file. |
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EEA-VENDOR Element: Vendor | Alpha 9 (Right Justified) The employee number. Must be a valid vendor record in the Accounts Payable Vendor file. |
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EEA-ADVANCE-NBR Element: Advance Nbr | Alpha 10 A unique number assigned to the employee advance. |
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EEA-ADV-DESC Element: Item Desc | Alpha 30 The description of the advance. |
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EEA-REC-STATUS Element: Rec Status | Numeric 1 The record status of the advance. Valid values are: 0 = Unreleased. 1 = Released. |
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EEA-APPROVAL-CODE Element: Auth Code | Alpha 3 The approval code assigned to the employee advance. Used for approving advances and expenses before they can be released to the Accounts Payable system. Must be a valid record in the Approval Code file. |
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EEA-PROC-LEVEL Element: Process Level | Alpha 5 The process level assigned to the employee advance. Must be a valid record in the Accounts Payable Process Level file. |
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EEA-TRAN-ADV-AMT Element: Intl Amt | Signed 18.2 The amount of the employee advance. Must be entered in company base currency. This field contains the same value as the Base Advance Amount field. |
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EEA-TRAN-ND Element: Acct Nd | Numeric 1 The number of decimal positions defined for the currency of the advance. |
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EEA-BASE-ADV-AMT Base Currency Advance Amount | Signed 18.2 The amount of the employee advance in the company base currency. |
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EEA-ADV-CURRENCY Element: Transaction Currency | Alpha 5 The currency of the employee advance. Defaults the company base currency. Must be a valid record in the Currency Code file. |
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EEA-CURR-RATE Element: Curr Rate | Signed 14.7 The exchange rate used to convert the transaction advance amount to the company base currency. |
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EEA-CURR-EFF-DATE Element: Date | Numeric 8 (yyyymmdd) The effective date for the currency exchange rate. |
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EEA-ADVANCE-DATE Element: Date | Numeric 8 (yyyymmdd) The date the employee advance was authorized. Used when updating the employee's balance (vendor balance). |
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EEA-CASH-CODE Element: Cash Code | Alpha 4 The cash code assigned to the employee advance. Represents the bank account the advance is paid from. Must be a valid record in the Cash Code file. |
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EEA-ACCR-CODE Element: Invoice Accrual Code | Alpha 4 The invoice accrual code assigned to the employee advance. Used to default a general ledger accrual account to the advance. Must be a valid record in the Invoice Accrual Code file. |
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EEA-HLD-CODE Element: Hld Code Ap | Alpha 4 The hold code assigned to the employee advance, if assigned. Used to prevent the advance from being scheduled for payment in the Lawson Accounts Payable system. Must be a valid invoice hold code record in the Hold Code file. |
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EEA-HOLD-TYPE Element: Hold Type | Alpha 1 Indicates the type of invoice hold code assigned to the employee advance. Valid values are: T = Temporary. Upon release to Accounts Payable, the advance will be held for only one payment cycle. AP170 (Payment Closing) removes the hold code from the advance record. P = Permanent. Upon release to Accounts Payable, the advance will be held until you remove the hold code from the advance record. Blank. A hold code is not assigned to the employee advance. |
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EEA-REL-FOR-PMT Element: All Flag | Alpha 1 Indicates whether the advance can be released to Accounts Payable. Valid values are: Y = Yes. N = No. |
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EEA-TRANS-NBR Element: Payment Number | Alpha 10 (Right Justified) The payment number assigned to the employee advance if paid with a manual payment. This field is zero for an advance payment issued with a system payment in Accounts Payable. |
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EEA-BANK-INST-CODE Cash Payment Transaction Code | Alpha 3 The payment code assigned to the employee advance. Represents a type of cash payment. Must be a valid cash payment type bank transaction code record in the Bank Transaction Code file. |
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EEA-CHECK-DATE Element: Check Date | Numeric 8 (yyyymmdd) The date assigned to the manual payment. This date is assigned to general ledger transactions created for the payment. |
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EEA-CHECK-AMT Element: Intl Amt | Signed 18.2 The manual payment amount issued for the employee advance. Defaults the company base currency advance amount. |
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EEA-TRANS-IDENT Element: Transaction ID | Numeric 10 A unique system-generated identification value assigned to the transaction to make this record unique. |
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EEA-APPROVED-FLAG Element: Approved Flag | Alpha 1 Indicates whether the invoice is approved for payment. |
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EEA-REMIT-TO-CODE Element: Remit To Code | Alpha 4 A user-defined code that represents a vendor's remittance address. |
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EEA-JRNL-BOOK-NBR Element: Jrnl Book Nbr | Alpha 12 The journal book assigned to the transaction. |
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EEA-PAY-GROUP Element: Pay Group | Alpha 4 The pay group associated with the employee advance. Must be a valid record in the Pay Group file. |
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EEA-CREATE-DATE Element: Create Date | Numeric 8 (yyyymmdd) The creation date. |
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EEA-AP-STATUS Element: AP Record Status | Derived The record status of the employee advance in the Lawson Accounts Payable system. Used when matching paid advances to expenses. Valid values are: 1 = Released. 9 = Historical. Blank. Not released to Accounts Payable. |
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EEA-ACTIVITY Element: Activity | Alpha 15 |
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EEA-ACCT-CATEGORY Element: Acct Category | Alpha 5 |
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EEA-GLT-OBJ-ID Element: Obj Id | Numeric 12 |
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EEA-ATN-OBJ-ID Element: Obj Id | Numeric 12 |
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NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||||||||||||||||||||||||||||||||
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EEASET1 |
COMPANY VENDOR ADVANCE-NBR |
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EEASET2 |
COMPANY REC-STATUS VENDOR ADVANCE-NBR |
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EEASET3 |
COMPANY APPROVAL-CODE VENDOR ADVANCE-NBR |
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RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | |||||||||||||||||||||
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Apcompany | APCOMPANY |
Required
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Apinvoice1 | APINVOICE |
Not Required
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Apinvoice2 | APINVOICE |
Not Required
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Appayment1 | APPAYMENT |
Required
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Appayment2 | APPAYMENT |
Not Required
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Apvenmast | APVENMAST |
Required
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Cbcheck1 | CBCHECK |
Not Required
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Cbcheck2 | CBCHECK |
Not Required
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Cbtrans1 | CBTRANS |
Not Required
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Cbtrans2 | CBTRANS |
Not Required
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Eeapproval | EEAPPROVAL |
Required
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Glsystem | GLSYSTEM |
Required
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RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | ||||||||||||
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Eematching | EEMATCHING |
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