AR Reason Codes

The AR Reason Codes file contains all of the adjustment, memo, and grouping reason codes that may be used in the Accounts Receivable system. The adjustment reason codes will be used when discounts, write-offs or chargebacks are created while applying cash/credit memos to open items. Memo reason codes are required when manually entering a batch of debit/credit memos. For memo reason codes, only the code and description fields are required. For grouping reason codes, which are used in AR44 Transaction Obligation Grouping, only the code and description fields are required.

REFERENCED BY

AR501

AR550

UPDATED BY

AR01.1

AR08.1

AR10.1

AR15.1

AR15.3

AR215

FIELD NAME	DESCRIPTION/VALID VALUES	UPDATED BY
ARR-COMPANY Element: Company	Numeric 4 The number representing an AR company.	AR01.1 AR15.1 AR15.3
ARR-TYPE Element: Type	Alpha 2 This field will indicates the type of reason code. Valid values are: AD = Adjustment - Cash application ME = Memo entry	AR01.1 AR15.1 AR15.3
ARR-REASON-CODE Element: Reason Code	Alpha 4 Reason Code. User defined and used for tracking adjustment and memo transactions.	AR01.1 AR15.1 AR15.3
ARR-REASON-TYPE Adjustment Reason Type	Alpha 2 Adjustment Reason Type. This field indicates how the corresponding adjustment reason code will be classified. Valid values are: CB = Chargeback DS = Discount OS = Over/Short GP = Grouping TR = Payment transfer	AR01.1 AR15.1
ARR-ACTIVE-STATUS Element: Active Status	Alpha 1 This field will indicate if the Reason Code may be used for entry. Valid values are: A = Active I = Inactive	AR15.1 AR15.3
ARR-CB-TYPE Element: Chargeback Type	Alpha 1 Indicates the type of chargeback a particular reason code represents. Valid values are: D = Detail chargeback S = Summary chargeback M = Memo chargeback Blank = Not a chargeback adjustment	AR15.1
ARR-DESCRIPTION Element: Description	Alpha 30 (Lower Case) The description of the reason code.	AR01.1 AR15.1 AR15.3
ARR-ACCT-UNIT Element: Acct Unit	Alpha 15 Accounting unit used as the AR or RNA offset account when making an adjustment or chargeback adjustment.	AR15.1
ARR-ACCOUNT Element: Account	Numeric 6 Account number used as the AR or RNA offset account when making an adjustment or chargeback adjustment.	AR15.1
ARR-SUB-ACCOUNT Element: Sub Acct	Numeric 4 Subaccount number used as the AR or RNA offset account when making adjustments or chargeback adjustments.	AR15.1
ARR-CB-ACCT-UNIT Chargeback Account Unit	Alpha 15 This will contain the Chargeback contra accounting unit. It will be required if the Reason Type is = CB.	AR15.1
ARR-CB-ACCOUNT Element: Chargeback Account	Numeric 6 This is the chargeback contra account. It will be required if the Reason Type is = CB.	AR15.1
ARR-CB-SUB-ACCT Chargeback Subaccount	Numeric 4 This is the chargeback contra subaccount.	AR15.1
ARR-APP-LIMIT Element: Adjustment Limit	Signed 18.2 This field will contain the largest adjustment amount that is allowed before a review condition is required.	AR15.1
ARR-APP-PERCENT Element: Adjustment Percent	Percent 5.2 (Percent) This field will contain the largest adjustment percentage of an open item that is allowed before a review condition is required.	AR15.1
ARR-REVIEW-FL Element: Review Flag	Alpha 1 This flag will prompt an adjustment using this reason code to be displayed on AR36 (Adjustments Exceeded Review). Valid values are: O = Optional discount review N = No; conditional review required Y = Yes; always reviewed	AR15.1
ARR-USED-FL Element: Used Fl	Alpha 1 Used indicator. This field will be set to a value of "Y" when this reason code is used in the creation of an adjustment record, or memo header. Valid values are: N = No Y = Yes	AR01.1 AR08.1 AR10.1
ARR-JRNL-BOOK-NBR Element: Journal Book Number	Alpha 12 Contains the journal book number for the reason code.
ARR-ACCT-UNIT-FLAG Element: Acct Unit Flag	Alpha 1 Will determine if the account unit if the reason code can be overridden during processing. N = Acct Unit Can Be Overridden Y = Acct Unit Can't Be Overridden	AR15.1
ARR-ACTIVITY Element: Activity	Alpha 15 The Activity value asociated with this reason code. Only valid on adjustment type reason codes.	AR15.1
ARR-ACCT-CATEGORY Element: Acct Category	Alpha 5 The Account Category associated with the Activity value.	AR15.1
ARR-ACCR-ACCT-UNIT Element: Acct Unit	Alpha 15 The accounting unit is a shorthand notation representing the variable level number. When used in the General Ledger Account Master file, the accounting unit must be defined in the General Ledger Names file as a posting accounting unit.	AR15.1
ARR-ACCR-ACCOUNT Element: Account	Numeric 6 This field along with the accounting unit and subaccount make up the location (account) where amounts and other account information is stored.	AR15.1
ARR-ACCR-SUB-ACCT Element: Sub Account	Numeric 4 This field along with the accounting unit and subaccount make up the location (account) where amounts and other account information is stored.	AR15.1
ARR-DISPUTE-CD Element: Dispute Cd	Alpha 2	AR15.1
ARR-CB-DISPUTE-CD Element: Dispute Cd	Alpha 2	AR15.1

ARREASON FILE INDEX

ARREASON FILE RELATIONS

ONE TO ONE RELATIONS

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