Pay Group
The Pay Group file contains pay group records which are defined and maintained in AP01.1 (Payment Group). A pay group lets you create a single payment for a vendor to pay invoices received by multiple Accounts Payable companies and process levels. A pay group is made up of one posting company and any number of invoice companies and process levels. All companies associated with the pay group must belong to the same vendor group and have the same base currency. You can assign a company and all of its process levels to the same pay group, assign each process level to a different pay group, or group process levels under pay groups however you need to process payments.
REFERENCED BY
AP01.1 | AP151 | AP160 | AP161 | AP167 | AP56.1 |
ZA161 |
FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||||||
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PAY-PAY-GROUP Element: Pay Group | Alpha 4 A pay group is used for processing accounts payable payments. A pay group lets you create a single payment for a vendor to pay invoices received by all company process levels assigned to the pay group. |
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PAY-NAME Element: Name | Alpha 30 (Lower Case) The name or description of the pay group. |
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PAY-POST-COMPANY Element: Posting Company | Numeric 4 The company used for posting cash transactions to the general ledger. Must be a valid general ledger company. The posting company must have the same base currency as all companies assigned to the pay group. This field cannot be changed once an invoice has been entered for the pay group. |
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PAY-VENDOR-GROUP Element: Vendor Group | Alpha 4 The vendor group associated with the pay group. A vendor group represents a group of vendors that can be shared by more than one accounts payable company. All companies associated with the pay group must belong to the same vendor group. Must be defined in the Vendor Group file. |
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PAY-BASE-CURRENCY Element: Base Currency | Alpha 5 The base currency assigned to the posting company. The posting company and all accounts payable companies associated with the pay group must have the same base currency. |
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PAY-CURR-ND Element: Acct Nd | Numeric 1 The number of decimals defined for the posting company base currency. |
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PAY-CASH-CODE Element: Cash Code | Alpha 4 The cash code assigned to the pay group. A cash code represents a specific bank account. Must be defined in the Cash Code file. A valid relationship must be defined between the cash code and all companies associated with the pay group, including the posting company. |
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PAY-BANK-INST-CODE Element: Payment Code | Alpha 3 The payment code associated with the pay group. Represents a type of cash payment, such as a check or payment tape, or bill of exchange payment. Must be defined as a cash or bill of exchange payment transaction code in the Transaction Code file. |
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PAY-LAST-DRAFT-NBR Last Bill of Exchange | Numeric 10 If the pay group processes bill of exchange payments, this field contains the last bill of exchange number printed for the pay group. |
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PAY-ACCEPT-ACCTING BOE Acceptance Accounting | Alpha 1 If the pay group processes bill of exchange payments, this field indicates whether the bill of exchange amount should post to the BOE Acceptance Account upon acceptance. Valid values are: N = No. Default value. Y = Yes. |
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PAY-DRAFT-CODE Element: BOE Accrual Code | Alpha 4 If the pay group has Yes selected in the Acceptance Accounting field, this field contains the bill of exchange accrual code assigned to the pay group. A bill of exchange accrual code represents a default acceptance account. Must be defined in the Bill of Exchange Accrual Code file. |
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PAY-ACTIVE-STATUS Element: Active Status | Alpha 1 The pay group status. Valid values are: A = Active. Default value. I = Inactive. |
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PAY-USED-FL Element: Used Fl | Alpha 1 Indicates whether any invoices have been entered for the pay group. The posting company assigned to the pay group cannot be changed once the pay group has been used. |
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PAY-USER-CLASS Element: User Class | Alpha 12 The user class assigned to the pay group. Represents a group of Accounts Payable system users. If assigned, only users assigned to the user group can access or update pay group information in programs that update pay group information. Must be a valid record in the Pay Group User Class file. |
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PAY-SERIAL-NUM Element: Serial Num | Numeric 8 This field is a system-generated number used to group tape payment transactions together. |
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PAY-DRAFT-NBR-OPT Element: Draft Nbr Opt | Alpha 1 A = Auto BOE Numbering M = Manual BOE Numbering |
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PAY-BOE-STMT-NBR Element: Statement Nbr | Numeric 8 |
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PAY-USE-DFT-STMTS Element: Use Dft Stmts | Alpha 1 Y = Yes N = No |
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NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||||||||||||||||||||||||||||||||
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PAYSET1 |
PAY-GROUP |
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PAYSET2 |
POST-COMPANY PAY-GROUP |
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RELATION NAME |
RELATED FILE | INTEGRITY RULES / FIELD MATCH | ||||||||||||||||||||||||
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Apmonitor | APMONITOR |
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Appaycorel | APPAYCOREL |
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