Distribution Interface
The Distribution Conversion file is used by the Invoice Interface program to
convert or interface invoice distribution records to the Lawson Accounts
Payable system. When you run AP520 (Invoice Interface), the system reads
records in this file for conversion or interface into the Invoice Distribution
file. When Distribution Interface records and associated Invoice Interface
records are successfully converted or interfaced, distribution interface
records are purged from this file. You can use AP52.3 (Distribution Interface)
to add records to the interface file or maintain records already loaded into
the file before conversion or interface to the Lawson Accounts Payable system.
UPDATED BY
AP52.1 | AP52.3 | PR198 | AP305 | AP520 |
FIELD NAME | DESCRIPTION/VALID VALUES | UPDATED BY | ||
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CVD-COMPANY Element: Company | Numeric 4 Required. The company number. Must be a valid record in the Accounts Payable Company file. |
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CVD-VENDOR Element: Vendor | Alpha 9 (Right Justified) Required. The vendor number. Must be a valid record in the Vendor file. |
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CVD-EDI-NBR Element: Edi Nbr | Alpha 15 The electronic data interchange (EDI) number assigned to the vendor. |
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CVD-INVOICE Element: Invoice | Alpha 22 Required. A unique invoice number for the vendor. |
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CVD-SUFFIX Element: Suffix | Numeric 3 The occurrence value of the invoice. Not valid for invoices with an unreleased status. |
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CVD-DIST-SEQ-NBR Element: Dist Seq Nbr | Numeric 6 Required if you have more than one line of distribution for an invoice. A unique sequence number for the invoice distribution. Valid values are 1 through 9999. |
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CVD-ORIG-TRAN-AMT Element: Intl Amt | Signed 18.2 Required. The amount of the invoice distribution in the currency of the invoice. |
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CVD-TAXABLE-AMT Element: Intl Amt | Signed 18.2 The taxable amount of the invoice distribution. |
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CVD-DIST-COMPANY Element: Company | Numeric 4 The company the invoice distribution will be posted to. Must be a valid record in the General Ledger Company file. If different from the originating company, a valid relationship must exist in the General Ledger Intercompany file. If left blank, the company number defaults. |
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CVD-TO-BASE-AMT Element: Intl Amt | Signed 18.2 The amount of the distribution in the base currency of the distribution company. This field is required for historical status invoices if the Distribution Company is different from the Company (an intercompany record). |
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CVD-DIS-ACCT-UNIT Element: Acct Unit | Alpha 15 Required except for an unreleased status distribution with a Tax Code. The general ledger distribution accounting unit. Must be a valid record in the General Ledger Names file. |
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CVD-DIS-ACCOUNT Element: Account | Numeric 6 Required except for an unreleased status distribution with a Tax Code. The general ledger distribution account number. Must be a valid record in the General Ledger Account Master file. |
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CVD-DIS-SUB-ACCT Element: Sub Acct | Numeric 4 If using subaccounts, this field is required except for an unreleased status distribution with a Tax Code. The general ledger distribution subaccount number. Must be a valid record in the General Ledger Account Master file. |
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CVD-TAX-INDICATOR Element: Tax Indicator | Numeric 1 |
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CVD-TAX-SEQ-NBR Element: Tax Seq Nbr | Numeric 4 |
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CVD-TAX-CODE Element: Tax Code | Alpha 10 A tax code identifies the invoice distribution as a tax distribution. The tax code is user-defined and represents tax information used in creating invoice tax distribution records. Must be a valid record in the Tax Code file. |
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CVD-DESCRIPTION Element: Description | Alpha 30 (Lower Case) The distribution description. If left blank, the vendor number and vendor name defaults. This field accepts both upper and lower case entries. |
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CVD-DST-REFERENCE Element: Cross Ref | Alpha 10 The distribution reference. If left blank, the default reference value defined for the company defaults. |
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CVD-ACTIVITY Element: Activity | Alpha 15 The activity assigned to the distribution, if applicable. Used to group expense distribution amounts to track costs for projects, jobs, construction, and so on. Must be a valid record in the Lawson Activity Management system. If blank, this value defaults from the vendor, if assigned. |
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CVD-ASSET-DESC Element: Asset Description | Alpha 30 (Lower Case) If the distribution contains asset information, this field contains the asset description. |
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CVD-TAG-NBR Element: Tag Number | Alpha 12 If the distribution contains asset information, this field contains the tag number assigned to the asset. Represents a short name for a part of an asset. |
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CVD-ITEM-NBR Element: Item Number | Alpha 32 If the distribution contains asset information, this field contains the item number of an asset that is composed of different elements, but depreciated as a common asset unit. |
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CVD-ITEM-DESC Element: Item Desc | Alpha 30 If the distribution contains asset information, this field contains the item description. |
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CVD-ITEM-QUANTITY Element: Item Quantity | Numeric 8 If the distribution contains asset information, this field contains the number of units that make up the asset item. Each unit of an item is exactly the same as every other unit of the item. |
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CVD-ASSET-TEMPLATE Element: Asset Template | Alpha 10 If the distribution contains asset information, this field contains the asset template assigned to the distribution. An asset template identifies the required information needed to created asset records. |
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CVD-INSRV-DATE Element: Inservice Date | Numeric 8 (yyyymmdd) If the distribution contains asset information, this field contains the in-service date for the asset. |
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CVD-PURCHASE-DATE Element: Purchase Date | Numeric 8 (yyyymmdd) If the distribution contains asset information, this field contains the date the asset was purchased. This purchased date can be different from the in-service dates for the depreciation books used. |
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CVD-MODEL-NUMBER Element: Model Number | Alpha 30 If the distribution contains asset information, this field contains the model number assigned to the asset. |
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CVD-SERIAL-NUMBER Element: Serial Number | Alpha 30 If the distribution contains asset information, this field contains the serial number associated with the asset. |
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CVD-HOLD-AM Element: Hold Asset | Alpha 1 If the distribution contains asset information, this field indicates whether to hold the asset in the Asset Interface file. Being held keeps items from becoming assets until they are released from hold. Valid values are: N = No. Y = Yes. Blank = Distribution does not contain asset information. |
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CVD-ASSET Element: Asset | Numeric 10 If the distribution contains asset information, this field contains the asset number assigned to the distribution. |
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CVD-ACCT-CATEGORY Element: Acct Category | Alpha 5 The account category assigned to the distribution, if applicable. Used to group distributions under an activity. Must be a valid record in the Lawson Activity Management system. If left blank, this value defaults from the vendor, if assigned. |
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CVD-BILL-CATEGORY Element: Bill Category | Alpha 32 |
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CVD-UNT-AMOUNT Element: Unit Amount | Signed 18.2 The total unit amount allocated to the distribution, if applicable. |
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CVD-ITEM-TAX-TRAN Item Tax - Trans Currency | Signed 18.2 The taxable amount associated with the distribution in the currency of the transaction. |
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CVD-ASSET-GROUP Element: Asset Group | Alpha 10 If the distribution contains asset information, this field contains the asset group assigned to the distribution. |
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CVD-COMBINE Element: Combine Assets | Alpha 10 If the distribution contains asset information, this field indicates whether to combine items as one asset. |
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CVD-AU-GROUP Element: Au Group | Alpha 10 Accounting unit groups group and identify the accounting units to use when you create journal entries for adding, adjusting, transferring, or disposing of assets. Changes to accounting unit groups are dynamic, affecting all assets using the accounting unit group. Accounting unit group names are user-definable, and accounting unit groups are set up by company. |
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CVD-ACCT-UNIT Element: Acct Unit | Alpha 15 The accounting unit associated with an asset interface distribution. Must be a valid record in the Lawson General Ledger system. |
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CVD-TAX-POINT Element: Tax Point | Alpha 1 Indicates when the tax amount is calculated for the distribution, if applicable. Valid values are: I = Invoice. P = Payment. |
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CVD-PO-AOC-CODE Element: Aoc Code | Alpha 2 Add on cost code assigned to a purchase order. Add on costs can be extra costs such as freight costs or other miscellaneous costs, or they can be allowances such as credits or returns. |
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CVD-DIVISION Element: Division | Alpha 15 A user-defined division which is used for reporting assets. |
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CVD-LOCATION-NAME Element: Location Name | Alpha 15 A user-defined location name which represents where an asset is physically located. Locations are used to report asset information. |
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CVD-BAR-CODE Element: Bar Code | Alpha 30 |
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CVD-ITEM-LOC-DTL Element: Item Loc Dtl | Alpha 14 |
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CVD-TAX-USAGE-CD Element: Tax Usage Cd | Alpha 10 The tax usage coe for the vendor. This filed is required if the AP Company inidcates that VAT reporting required. |
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CVD-DST-USR-FLD-01 Distribution User Field 1 | Alpha 20 Distribution user field 1. Field input must be valid for the user field definition in the AP Company file. |
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CVD-DST-USR-FLD-02 Distribution User Field 2 | Alpha 20 Distribution user field 2. Field input must be valid for the user field definition in the AP Company file. |
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CVD-DST-USR-FLD-03 Distribution User Field 3 | Alpha 20 Distribution user field 3. Field input must be valid for the user field definition in the AP Company file. |
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CVD-DST-USR-FLD-04 Distribution User Field 4 | Alpha 20 Distribution user field 4. Field input must be valid for the user field definition in the AP Company file. |
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CVD-DST-USR-FLD-05 Distribution User Field 5 | Alpha 20 Distribution user field 5. Field input must be valid for the user field definition in the AP Company file. |
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CVD-SEGMENT-BLOCK Element: Segment Block | Alpha 103 This field identifies the user analysis values included in the transaction. You can either type up to four values or use Define (F6) to open the User Analysis Entry subform. Use this subform to select the user analysis values you want to include in the transaction. If you choose to type values, use commas to separate them. For example: value1,value2,value3,value4 There are three conditions that affect how you can select user analysis values. See the User Analysis Entry form help or the Strategic Ledger procedures manual for additional information. |
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CVD-ICN-CODE Element: Icn Code | Alpha 8 |
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CVD-WEIGHT Element: Weight | Signed 9.3 This field contains the unit weight of the item based on the stocking UOM. |
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CVD-SUPLMNTARY-QTY Element: Quantity | Signed 13.4 This field contains the desired quantity. |
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CVD-LINE-TYPE Element: Line Type | Alpha 1 This field contains the type of inventory on this line. |
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NAME | KEY FIELDS | DESCRIPTION / SUBSET CONDITION | USED IN | ||||||||||||
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CVDSET1 |
COMPANY VENDOR EDI-NBR INVOICE SUFFIX DIST-SEQ-NBR |
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